INTERNATIONAL AIRLINE MEDICAL ASSOCIATION BYLAWS
(Adopted 2 May 2009, amended 7 May 2011, 10 May 2014, 4 May 2019, 20 October 2021)
The name of the corporation is INTERNATIONAL AIRLINE MEDICAL ASSOCIATION (IAMA)
The corporation shall have perpetual existence
Section 3.1: The corporation is organized and shall be operated exclusively for the purposes described in section 501c (6) of the Internal Revenue Code. Subject to the foregoing, the specific purposes and objectives of the corporation shall include but not be limited to the following:
a. To improve the practice and standards of aviation and industrial medicine, particularly as pertaining to domestic and international airlines operations, and to encourage research and study of medical problems in these fields.
b. To aid in the establishment and support of any scientific or benevolent Associations or institutions which are inaugurated to further the objectives of the Association.
c. To stimulate and foster mutual help and friendship in the accomplishment of the objectives herein set forth.
Section 3.2: In furtherance of the foregoing purposes and objectives (but not otherwise) and subject to the restrictions set forth in Section 3.3, the corporation shall have and may exercise all of the powers now or hereafter conferred upon nonprofit corporations organized under the laws of Colorado and may do everything necessary or convenient for the accomplishment of any of the corporate purposes, either alone or in connection with other organizations, entities or individuals, and either as principal or agent, subject to such limitations as are or may be prescribed by law.
Section 3.3: Restrictions on Powers.
a. No part of the net earnings of the corporation shall inure to the benefit of or be distributable to any member, Executive Council member or officer of the corporation or any other individual (except that reasonable compensation may be paid for services rendered to or for the benefit of the corporation affecting one or more of its purposes), and no member, Executive Council member or officer of the corporation or any other individual shall be entitled to share in any distribution of any of the corporate assets on dissolution of the corporation or otherwise.
b. Upon dissolution of the corporation, all of the corporation’s assets remaining after payment of or provision for all of its liabilities shall be paid over or transferred to and
among one or more exempt organizations described in section 501(c)(3) of the Internal Revenue Code, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code. The organizations to receive such property, and their respective shares and interests, shall be determined by the Executive Council.
c. Notwithstanding any other provision of these articles of incorporation, the corporation shall not carry on any activities not permitted to be carried on by a corporation exempt from federal income tax as an organization described in section 501(c) (6) of the Internal Revenue Code.
d. All references to provisions of the Internal Revenue Code are to the provisions of the Internal Revenue Code of 1986, as amended, and to the corresponding provisions of any subsequent federal tax laws.
Section 4.1: The corporation shall have such classes of voting and non-voting members as may from time to time be prescribed by its Bylaws or by the Executive Council. The designation and voting powers of each class of members and their respective manner of election or appointment, qualifications, tenure, terms of membership, rights, limitations and obligations shall be as provided from time to time in the Bylaws of the corporation or by the Executive Council. Voting powers may be denied to any class either generally or in any limited way. The corporation shall have no capital stock.
Section 4.2: The members of this Association shall be divided into Honorary, Active, Associate and Emeritus members.
Section 4.3: ACTIVE MEMBERS must be full-time or part-time physicians, or professional members of other allied medical disciplines, who are either attached to the medical department of a commercial airline or contracted to provide aviation medical advice to an airline as determined by the Executive Council, and whose responsibilities include advice on airline medical policy. Once an individual has been approved as an Active Member, he or she has the right to remain as an Active Member even after his or her airline affiliation ends.
Section 4.4: ASSOCIATE MEMBERS shall be physicians or professional members of other allied medical disciplines who do not otherwise qualify for Active Membership but who have an interest in airline medicine. Associate members are not eligible for office and do not have the right to vote.
Section 4.5: Active and Associate Members must maintain ongoing membership in the Aerospace Medical Association.
Section 4.6: Only Active Members shall be eligible for office and have the right to vote.
Section 4.7: Only Active and Associate Members pay dues and assessments.
Section 4.8: All members who remain in good standing must abide by the rules and regulations set forth in the Bylaws.
Section 4.9: RESIGNATIONS: Any member who has complied with all the requirements of the Bylaws during his or her membership may resign by written notification to the Secretary.
Section 4.10: DISCIPLINE: The administration of matters of discipline shall be the duty of the Executive Council.
Section 4.11: REINSTATEMENT: The authority to reinstate suspended or expelled members to good standing in the Association shall reside with the Executive Council.
Section 4.12: HONORARY MEMBERS;
a. Candidates for Honorary membership shall be individuals who have made outstanding contributions to the advancement of aeronautics, with particular reference to aviation medicine as it applies to commercial airlines.
b. Candidates for Honorary membership will be approved by the Executive Council and will be elected if they receive three-quarters of the votes of the members present at any annual meeting.
c. Honorary members shall be exempt from paying annual dues.
Section 4.13: EMERITUS MEMBERS:
a. Candidates for Emeritus Membership shall be individuals who have participated as Active or Associate members of the Association for a minimum of ten years, and who have made outstanding contributions to the objectives of the Association.
b. Candidates for Emeritus Membership will be approved by the Executive Council and will be elected to emeritus status if they receive three-quarters of the votes of the members present and voting at the annual meeting.
c. Emeritus Members shall be exempt from paying annual dues.
APPLICATIONS FOR MEMBERSHIP
Section 5.1: Application for Active or Associate membership in this Association must be made upon the applications provided by the Secretary, or the Chairman of the Membership Committee. Each applicant must be endorsed by two Active members of the Association in good standing, or one Active member and one Emeritus member.
Section 5.2: Applicants for membership to the International Airline Medical Association must:
a. Have a current license to practice in their chosen speciality which furthers the aims of the Association as determined by the Executive Council.
b. Be members of the Aerospace Medical Association.
c. Applicants for Active Membership must be either employed by or contracted to provide medical advice to a commercial airline as determined by the Executive Council.
d. Applicants for Associate Membership shall be either physicians engaged in the practice of medicine or licensed to practice in other allied medical disciplines as determined by the Executive Council but who by virtue of his or her employment do not qualify for Active Membership, but because of their interest in aviation medicine in general and commercial aviation in particular desires affiliation with the International Airline Medical Association.
Section 5.3: Candidates for Active or Associate membership who have paid their application fee to the Treasurer and who have fulfilled all other requirements, shall become members after election by an Executive Council majority vote of the members present.
Section 5.4: The Secretary shall furnish every newly elected member of the Association with an official certificate of membership and a copy of the Bylaws.
Section 6.1: The management of the affairs of the corporation shall be vested in an Executive Council, except as otherwise provided in the Colorado Revised Nonprofit Corporation Act, these articles of incorporation or the bylaws of the corporation.
Section 6.2: No member of the Executive Council shall be personally liable to the corporation or to its members for monetary damages for breach of fiduciary duty, except that the foregoing shall not eliminate or limit liability of a member of the Executive Council to the corporation or to its members for monetary damages for the following: (a) any breach of the duty of loyalty to the corporation or to its members, (b) acts or omissions not in good faith or which involve intentional misconduct or a knowing violation of law, (c) acts specified in C.R.S. Sections 7-128-403 (relating to unlawful distributions) or 7-128-501(2) (prohibiting loans to directors and officers), as they now exist or hereafter may be amended, or (d) any transaction from which the member of the Executive Council directly or indirectly derived an improper personal benefit. If the Colorado Revised Nonprofit Corporation Act hereafter is amended to authorize the further elimination or limitation of the liability of directors, then the liability of a member of the Executive Council, in addition to the limitation on personal liability provided herein, shall be further eliminated or limited to the fullest extent permitted by the Colorado Revised Nonprofit Corporation Act. Any repeal or modification of this Section 6.2 shall be prospective only and shall not adversely affect any right or protection of a member of the Executive Council existing at the time of such repeal or modification.
Section 6.3: The Executive Council shall consist of the President, President-Elect, Immediate Past President, three Vice Presidents, Secretary, Treasurer, and five members elected from the Association at the annual meeting.
Section 6.4: The EXECUTIVE COUNCIL shall be the governing body of the Association and shall act for it whenever the Association is not in session. It shall take no action save in formally convened sessions of the Executive Council.
Section 6.5: The President shall preside at all meetings of the Executive Council and the Secretary shall act as recorder.
Section 6.6: Four members of the Executive Council shall constitute a quorum for the transaction of business.
Section 6.7: The members of the Executive Council shall hold office for the respective terms as prescribed in the Bylaws until their successors are elected.
Section 6.8: All vacancies shall be filled by the Executive Council and such officers will serve until the annual election.
Section 6.9: The Executive Council shall meet immediately before the annual meetings of the Association for organization and such other business as may be brought before it if deemed advisable by the President. It may also meet the day after the annual meetings of the Association and at any other time during the year when called by the President, which can include electronic sessions (teleconference, Email and/or on-line meetings) if a quorum is present and if members’ comments and votes are shared electronically among all participating Executive Council members.
Section 6.10: The Executive Council shall have jurisdiction over the expenditures of all funds in the Association. They shall examine the report of the Treasurer and make such recommendations as they deem advisable.
Section 6.11: The Executive Council shall have the authority to make and execute all contracts and shall determine the amount of salaries to be paid by the Association.
Section 6.12: The Executive Council shall set the date and place of the annual meeting. It shall also have the power to call a special meeting of the Association. It shall also, in case unusual circumstances make it necessary, have the power to postpone or cancel an annual meeting.
Section 6.13: The Executive Council shall establish such rules and regulations for the election of honorary members as it deems advisable and which are not in conflict with the provisions of the Bylaws.
Section 6.14: A special meeting of the Executive Council may be called upon request of a majority of its members.
Section 6.15: The Executive Council shall act upon the report of the Membership Committee. The recommendations of the Membership Committee and the approval or disapproval of the Executive Council will be presented at the annual meeting for definitive action.
Section 6.16: The Executive Council shall act on all problems of membership:
a. Re-instatement shall be approved or disapproved by two-thirds vote.
b. Requests for re-instatement must be in writing and must be sent to the Secretary at least thirty days before the annual meeting.
c. All matters of discipline shall be prescribed by the Executive Council by a two-thirds vote. They may reprimand, suspend, or expel any members of the Association for violation of the By-Laws, or for non- professional conduct, and when found guilty in a court of law for statutory crime or a crime evincing moral turpitude.
d. Whenever members of the Executive Council deem it advisable to expel a member, they shall notify him or her in writing to appear before the Council during an official meeting to answer all charges brought against him or her. The notification to appear before the Executive Council and the charges shall be in writing and shall be sent by registered mail, requiring a return acknowledgment, at least fifteen days prior to the date set for action by the Executive Council.
e. If the accused member wishes, he or she may have counsel during his or her hearing. The Counselors must not be more than two in number and they must be members in good standing in the Association.
Section 7.1: OFFICERS:
The Officers of the Association shall be President, President-Elect, Immediate Past President, three (3) Vice Presidents, Secretary, Treasurer, and five (5) members of the Executive Council.
Section 7.2: Candidates for office must be Active members in good standing.
Section 7.3: ELECTIONS
a. The President, the President-Elect, the three Vice Presidents, the Secretary, the Treasurer, and delegates must be nominated for office by the Nominating Committee or from the floor and must be elected at an annual meeting by a majority vote of those present and voting at the business meeting.
b. They shall hold office from the termination of the annual meeting at which they were elected, and the termination of the next annual meeting or until their successors are elected.
Section 7.4: Vacancies in any of the offices may be filled temporarily or for the unexpired term by a majority vote by the Executive Council.
Section 7.5: DUTIES OF THE PRESIDENT:
a. The President shall act as Chairman of the Executive Council and shall preside at all meetings of the Executive Council and at the scientific and business sessions of the association.
b. The newly elected President shall appoint members to any committee created according to these Bylaws.
c. He or she may call special meetings of the Executive Council.
Section 7.6: DUTIES OF THE PRESIDENT ELECT
a. The President-Elect shall serve for the President during his or her absence or incapacitation.
b. He or she shall be a member of the Executive Council.
c. He or she shall perform any duties concerned with the Association and which are assigned to him or her by the President.
Section 7.7: DUTIES OF THE PAST PRESDIENT
a. The Immediate Past President shall be a member of the Executive Council.
b. He or she shall act as Chair of the Nominating Committee.
c. He or she shall be responsible for preparing and presenting a list of candidates for honorary membership.
Section 7.8: DUTIES OF THE VICE PRESIDENTS: They shall perform such duties as assigned to them by the President.
Section 7.9: DUTIES OF THE SECRETARY:
a. The Secretary shall keep the records of the Association and the minutes of the meetings.
b. He or she shall notify all members of the dates and places of meetings and shall record the minutes and proceedings of the Executive Council and notify its members of the time and place of meetings.
c. He or she shall be a member of the Program Committee and shall prepare the programs of the meetings under the direction of this committee.
Section 7.10: DUTIES OF THE TREASURER
a. He or she shall be custodian of all funds and securities and hold same subject to the direction and disposition of the Executive Council.
b. He or she shall prepare a financial statement at the end of his or her term of office which shall be audited by the Auditing Committee.
c. He or she shall be bonded in the amount to be determined by the Executive Council and at the expense of the Association as soon as funds of the Association exceed the sum of $1000.00.
STANDING COMMITTEES AND REPRESENTATIVES
Section 8.1: AUDITING COMMITTEE
a. The Auditing Committee shall consist of two members in good standing in the Association who shall be appointed by the President and shall serve for one year.
b. The duties of the Auditing Committee shall be:
1. To examine the accounts of the Treasurer.
2. To report the results of this examination and to make recommendations to the Association at the annual Executive meeting.
Section 8.2: MEMBERSHIP COMMITTEE
a. The Membership Committee shall consist of three members in good standing in the Association, who shall be appointed by the President to serve for three years. One member of this committee shall be appointed annually by the President.
b. The duties of the Membership Committee shall be:
1. To examine the applications for membership which have been filed with the Secretary.
2. To present to the Executive Council its recommendation concerning each applicant for Active membership.
3. To receive from the Executive Council the names of applicants whom it recommends for election to membership. This list of names shall be read by the Chairman of the Membership Committee at the annual meeting.
Section 8.3: NOMINATING COMMITTEE
a. The Nominating Committee shall consist of the Immediate Past President and two other members. They shall serve for one year.
b. It shall be the duty of the Nominating Committee to meet and to present to the Association at its annual meeting a slate of nominees, all Active members in good standing in the Association, for the following positions:
1. Candidates for President-Elect
2. Candidates for three Vice-Presidents
3. Candidate for Secretary
4. Candidate for Treasurer
5. Candidates for five members of the Executive Council
6. Candidates for delegates as they may hereafter become necessary
Section 8.4: AWARDS COMMITTEE
a. The Awards Committee shall consist of four members in good standing in the association who shall be appointed by the President and who shall serve for one year.
b. The duties of the Awards Committee shall be:
1. Selection of one or more recipients each year for the George J. Kidera Award.
2. Encouragement of member nominations for Aerospace Medical Association awards.
Section 8.5: PROGRAM COMMITTEE
a. The Program Committee shall consist of the Secretary and three or more other members in good standing in the association who shall be appointed by the President and who shall serve for one year.
b. The duties of the Program Committee shall be to make all arrangements for the annual meeting including:
1. Reserving hotel meeting rooms and equipment as needed.
2. Obtaining speakers for the Scientific Program.
3. Co-ordinating scientific exhibitors.
4. Arranging for the evening social function.
Section 8.6: REPRESENTATIVE(S) TO THE AEROSPACE MEDICAL ASSOCIATION (AsMA)
a. The AsMA Representative(s) shall be one or two members in good standing in the association who shall be appointed by the President and who shall serve for three years.
b. The duties of the AsMA Representative(s) shall be:
1. Serve as the IAMA member of the AsMA Council
2. Serve as the IAMA member of the AsMA Nominating Committee
Section 8.7: Additional committees may be appointed from time to time at the discretion of the President, with the approval of the Executive Council, to serve for a period of one year subject to reappointment as required.
Each committee shall report to the Executive Council through the office of the President.
Section 8.8: The Association shall appoint a delegate or delegates for a period of 12 months for activity and liaison with other organizations as decided appropriate by the Executive Council.
Section 9.1: Twenty-five Active members shall constitute a quorum for the transaction of business at any annual or special meeting.
Section 9.2: The Association shall meet at least once annually at a time and place fixed at the preceding annual meeting.
Section 9.3: In the event that the Association fails to fix the place of the annual meeting, such shall be the function of the Executive Council, which must stipulate such time and place not later than three months in advance of the regular annual meeting.
Section 9.4: These sections 9.2 and 9.3 shall not be construed as prohibiting the Executive Council from taking action under Article VI, Section 6.12 of the Bylaws.
Section 9.5 Special meetings may be called by the Executive Council
Section 9.6: The order of business of the General Membership session of the Association shall be:
1. Reading of the Minutes of the previous meeting.
2. Reports of the Secretary, the Treasurer, the Auditing Committee, and the Executive Council.
3. Reports of other Committees except the Nominating Committee.
4. Election of new members.
5. Unfinished business.
6. New business.
7. Report of the Nominating Committee and nominations from the floor.
8. Election of officers.
9. Installation of officers. The President, President-Elect, the three Vice Presidents, Secretary, Treasurer, and five members of the Executive Council should be installed at the end of the Executive session.
10. Appointment of new members to committees.
Section 10.1: Expenditures shall be made as prescribed in the Bylaws.
Section 10.2: The income of the Association shall be derived from the following sources:
a. Dues and Initiation fees as determined by vote of the Active membership.
b. Assessments levied by the Executive Council upon members on a general vote, whether for special or general purposes.
c. Voluntary contributions.
e. From other sources at the discretion of the Executive Council to further the objectives of the Association.
Section 10.3: ARREARS
a. All members who have not paid their dues by June 1st shall be notified of their delinquency by the Treasurer.
b. If they have not paid them by July 1st, the delinquent member shall be referred to the Executive Council for action.
c. The Executive Council may, by a two-thirds vote of the members present, waive the past dues for a given member.
d. At the discretion of the Executive Council, any members who are delinquent in dues for two or more years may be dropped from the roster of members of the Association.
Section 11.1: A quorum being present, the Bylaws may be suspended temporarily for a specific purpose by a three-quarters vote of the members present and voting at any annual or legal special meeting of the International Airline Medical Association.
Section 11.2: A quorum being present, the Bylaws may be repealed or amended by a two thirds vote of the members present and voting at any annual meeting, provided that the proposed amendments
INTERNATIONAL AIRLINE MEDICAL ASSOCIATION BYLAWS